OFFICE ADMINISTRATOR II

POST: ONE (1)

GRADE: NCCS 8

VACANCY NO: NCCS/11/2026

TERMS OF SERVICE: PERMANENT AND PENSIONABLE

This is the entry level for degree holders and training grade for this cadre. An officer at this level works under supervision of a senior officer.

a.    Duties and Responsibilities

The duties and responsibilities entail: -

1. Preparing responses to simple routine correspondences;
2. Maintaining office diary and protocol;
3. Handling telephone calls and appointments;
4. Ensuring security of office records, documents and equipment;
5. Attending to visitors / clients;
6. Assisting in planning and organizing meetings, conferences, and seminars
7. Supervision of office cleanliness and
8. Undertaking any other duties that may be assigned.

b.    Requirement for appointment

For appointment to this grade, a candidate must have: -

       i.          Bachelor’s degree in any of the following area Secretarial Studies, bachelor of Business and Office management,

OR

      ii.          Bachelor’s degree in Social Sciences plus a diploma in Secretarial Studies from a recognized institution; and

3. Proficiency in computer applications.

C. Key Competencies and Skills

1. Organizational skills;
2.  Strong communication skills;
3.  Customer care skills;
4.  Team player;
5.  Good interpersonal skills; and
6.   Confidentiality.