RECORDS MANAGEMENT ASSISTANT III

 POST: ONE (1)

GRADE: NCCS 9

VACANCY NO: NCCS/13/2026

TERMS OF SERVICE: PERMANENT AND PENSIONABLE

This is the entry level for Diploma holders and training Grade for this cadre. An officer at this level works under the supervision of a senior officer. 

a. Duties and responsibilities

Duties and Responsibilities entail: -

1. Securing information, documents, files, records and office equipment in a registry/archive;
2. Sorting, classifying and indexing documents for filing;

                        III.          Storage, updating and maintenance of personnel records and    file index;

                      IV.          Controlling opening of open, confidential and secret files; 

5. Custody and Maintenance of Council’s documents; 
6. Planning appropriate office space for records;
7. Ensuring file movement records are updated and maintained; and

undertake any other functions as may be lawfully assigned.

b.    Requirements for appointment

For appointment to this grade, the candidate must have: -

a.    Diploma in Records Management, Information Management, Information Science, Library Science or any other relevant and equivalent qualifications from a recognized Institution; and

b.    Proficiency in computer applications. 

c.    Key Competencies and Skills

       i.          Organizational skills;

      ii.          Communication skills;

    iii.          Record management skills;

   iv.          Interpersonal skills; and

     v.          Team player.